Background
Fished/Not Fished status reports are available for completion from 1 January each year and must be submitted by no later than 1 July to meeting reporting requirements for Annual Report Part 2 (additional details on the reporting requirement obligation can be accessed here: CMM 2018-06 09). All CCMs are encouraged to submit their reports as early as possible to allow time for the completion of review in advance of the Compliance Monitoring Report prepared for the Technical and Compliance Committee.
This note provides guidance on using the bulk load feature, however if you intend to complete or edit the report using the online user-interface please follow the guidance at this link (here).
Submitting your report using the bulk load feature
To submit your Fished/Not Fished report, users with RFV Editor access will go to the Manage Vessel page.
The Vessel Fished / Not Fished status can be updated in bulk which allows users with RFV Editor access to edit the status of multiple vessels for the Fished Did Not Fish report and directly upload this into the RFV.
The Bulk Load feature is available from the “Actions” menu block through the “Bulk Load Fished/Not Fished Status” as shown in the image below:
First download the template by clicking the Download example / template which has the required format embedded in it. Please see the below image.
Fill out the template using the allowed values for the vessel status field which includes "Fished," "Did Not Fish," and "Not Applicable". Once completed, save the spreadsheet as one of the allowed file types: XLSX, XLS, or CSV. Please simply enter information in each column as required and do not change columns as this will prevent the upload.
Please note that the system allows only one file to be uploaded at a time. Once your spreadsheet is ready, upload the completed file to validate and preview the bulk load data before finalizing the submission.
Notifying the Secretariat of a completed report
When you have finished assigning the status of each vessel in your list, you are ready to submit the report, click on the 
button. This button cannot be used until all vessels on the list have a status assigned and will lock the report. Once you click on this button, the Secretariat will receive a notification that you have completed your report and will start their review.
The Secretariat will also update the date of receipt on the Annual Reporting Reporting Dashboard.
Secretariat review of status
The Secretariat will review available information to confirm each vessel's status. If the review suggests a different status, the CCM will be contacted by email to review the information. If this leads to a status change, the Secretariat will reopen the final Fished/Not Fished report to allow an update that vessel’s status.
Once all reviews are complete—or if no reviews are needed—the report will be marked as “Processed”. The RFV Helpdesk (rfv@wcpfc.int) will then send an email confirming the report is complete for that Reporting Year. The Secretariat will use the final report to identify any VMS reporting gaps during the year.
Once all reviews are resolved or where no reviews are required, the Fished/Not Fished Report will be confirmed as fully processed; an email will be sent from the RFV Helpdesk (rfv@wcpfc.int) to confirm completion of the report for that Reporting Year. The Secretariat will then use this information as the basis for identifying any transmission gaps in VMS reporting during the Reporting Year.